South Peace Regional Archives Update

In March 2015, our archivist Leslie Gordon gave me a new project – adding new fonds descriptions to Alberta on Record. It had been several years since South Peace Regional Archives had been able to add new descriptions, so the representation of our holdings was far from being up to date.

As I began adding the new descriptions, I saw that much of the information that had already been entered was outdated. There were hundreds of digital files that had been uploaded in the wrong format and needed to be replaced. And because AOR had undergone significant changes in the past few years, the way the previous descriptions had been entered was not consistent with the way I was being instructed to enter the new information. After a few weeks, I asked our director, Mary Nutting, if it would be worthwhile to go through each of our descriptions, which numbered well into the thousands, and update them all to meet the current standards.

The project has taken nearly one and a half years, and there were times when it seemed as though I would never come to the end of the revisions. But apart from adding a few new PDF files, the work is now essentially complete! Since I had only been working at SPRA for a couple of months when I began working on our Alberta on Record descriptions, it was an excellent (and very thorough!) way to familiarize myself with our holdings, as well archival methods and terminology. Now that I’ve finished, it gives me a great sense of accomplishment to have worked with ASA in making this information available to the public.

Teresa Dyck
Administrative Assistant
South Peace Regional Archives

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